Here are a few general principles to keep in mind as you read through this Policy:
Opt In and Opt Out
You may have the right to opt in to or opt out of certain of our uses of your Personal Information. For example, when you are asked to provide Personal Information on this Site or at our offices, you may have the opportunity to elect to, or not to, receive messages from us by e-mail, text message, phone or postal mail. You may tell us that you do not want to receive our promotional messages by sending us your written request along with your name, address, e-mail and phone number to: firstname.lastname@example.org.
You can also opt-out of our promotional emails by clicking on the opt-out link within the e-mail you receive. To opt out of our SMS messages, please text STOP to the applicable short code. Please understand that it may take us time to process any opt out request and that even if you opt out of receiving promotional correspondence from us, we may still contact you in connection with your relationship, activities, transactions and communications with us. Also, to stop receiving promotional messages from third parties who already have your contact information, please contact them directly.
What information is collected on this Site?
1. User-Provided Information
“Personal Information” is information that can be used to identify you as an individual or allow someone to contact you, as well as information attributed with such information. We collect Personal Information such as your name; employer name; day and month of birth; postal addresses; e-mail addresses; telephone numbers; fax numbers; wireless device addresses (including text message addresses); photograph; gender; credit card and other payment information; purchase, Site browsing and transaction history; job history and application information; and interests, hobbies and demographic information. For example, we collect Personal Information when you make a purchase or inquiry at one of our offices; register on our Site or at an office; sign up to receive emails from us; request a sales associate to contact you; sign up for our newsletters; complete surveys; contribute to a chat room or bulletin board on the Site; submit an application for a career opening; or submit a comment or question to us using a “contact us” or similar feature on the Site.
IRS Form 8300: In addition, when you make a cash payment in the United States of over ten thousand dollars ($10,000), you are required to complete IRS Form 8300, which includes your Taxpayer identification number and Identifying document number and information (such as your driver’s license or state or federal ID information), and to allow us to make a copy of your identification document. You will be required to complete and sign this form in print, and we will submit it along with a copy of your identification documentation to the IRS and maintain a copy of them in a physically secure location in accordance with or records retention policy until we shred it upon disposal. Only World of Diamonds’ personnel with a legitimate business need will have access to completed IRS Forms 8300.
Anti-money laundering: Under certain circumstances, when you make a purchase the circumstances of which meet certain criteria maintained by World of Diamonds, you will be required to provide documentation of your identity, such as a driver’s license, state ID card or passport. We will make a copy of this document and maintain it in a physically secure location in accordance with our records retention policy.
Purchases on Credit Terms: For certain transactions involving the extension of credit, you will be required to provide documentation of your identity, such as a driver’s license, state ID card or passport. We will make a copy of this document and maintain it in a physically secure location in accordance with our records retention policy.
Tax or VAT Exempt Purchases: When you make a cash exempt purchase, you will be required to provide documentation of your identity, such as a driver’s license, state ID card or passport. We will make a copy of this document and maintain it in a physically secure location in accordance with our records retention policy.
2. Site Usage Information
As is the case with many Web sites, our servers automatically collect your IP address when you visit our Site, and we may associate that with your domain name or that of your Internet access provider. We may also capture certain “clickstream data” pertaining to your Site usage. Clickstream data includes, for example, information about your computer or device, Web browser and operating system and their settings, the referring page that linked you to the Site, the pages, content or ads you see or click on during your visit and when and for how long you do so, items you download, the next Web site you visit when you leave the Site, and any search terms you have entered on the Site or a referral site.
In addition, we may deploy various tracking technologies on the Site to collect additional information about your Site visits. For example:
These tracking technologies may be deployed by us and/or by our service providers or partners on our behalf. These technologies enable us to assign a unique number to you, and relate your Site Usage Information to other information about you, including your Personal Information.
How is your information used?
We or our service providers may use the information we collect from and about you to perform the following business functions:
To perform the above functions, we may match information collected from you through different means or at different times, including both Personal Information and Site Usage Information, and use such information along with information obtained from other sources (including third parties) such as demographic information and updated contact information. We or our service providers may also use your information to assess the level of interest in, and use of, the Site, our e-mails and our other messaging campaigns both on an individual basis and in the aggregate.
Text Message Service
Your Access Rights
You may review, update or modify certain of the Personal Information that is stored in your user account on the Site (if you have one) by logging in to the “My Account” or similar area of the Site. We may ask you to verify your identity and to provide other details before we are able to provide you with any information, correct any inaccuracies, or delete any information. Your right to delete your information is subject to our records retention policies.
While we endeavor to protect the security and integrity of sensitive Personal Information collected via this Site, due to the inherent nature of the Internet as an open global communications vehicle, we cannot guarantee that any information, during transmission through the Internet or while stored on our system or otherwise in our care, will be absolutely safe from intrusion by others, such as hackers. If you correspond with us by e-mail, text message, or using Web forms like a “contact us” feature on our Site, you should be aware that your transmission might not be secure. A third party could view the information you send in transit by such means. We will have no liability for disclosure of your information due to errors or unauthorized acts of third parties during or after transmission. If you create an account on our Site, you are responsible for maintaining the strict confidentiality of your account password, and you shall be responsible for any activity that occurs using your account credentials, whether or not you authorized such activity. Please notify us of any unauthorized use of your password or account or any other breach of security. If we believe that the security of your Personal Information in our care may have been compromised, we may seek to notify you of that development. If a notification is appropriate, we will endeavor to notify you as promptly as possible under the circumstances. If we have your e-mail address, we may notify you by e-mail. You consent to our use of e-mail as a means of such notification.
“Linked-To” Web Sites
The Site may contain links, banners, widgets or advertisements that lead to other Web sites. We are not responsible for these other sites, and so their posted privacy policies (not this Policy) will govern the collection and use of your information on them. We encourage you to read the privacy statements of each Web site visited after leaving the Site to learn about how your information is treated by others.
We may change this Policy from time to time. In some cases (for example, if we significantly expand our use or sharing of your Personal Information), we may also tell you about changes by additional means, such as by sending an e-mail to the e-mail address we have on file for you. In some cases, we may request your consent to the changes.